Policy Violations

23 active · $8,240 out-of-policy spend · Q1 2026

Total exposure

$8,240

+12% vs Q4 2025

Critical

Require immediate action

Repeat offenders

2+ violations this quarter

Resolved this week

Via manager chargeback

All 23 Critical 4 High 9 Resolved 7

Critical — $4,100

✈️

First-class airfare — policy requires economy Critical

DL407 SFO→JFK · Mar 14 · Booked 3 days before travel

Jorge Martinez

Amy Li

$2,400

overspend

💻

Unapproved SaaS purchase — no Finance sign-off Critical

Figma Enterprise $1,700/yr · Charged directly to corp card · Mar 10

Ming Chen

$1,700

unauthorized

High — $2,820

🏨

Hilton NYC — $620/night, policy limit $350 High Repeat

3 nights · Mar 4–7 · $810 over policy total

Ryan Thompson

$810

overspend

🎭

Client dinner — no pre-approval for $780 event High

La Bernardin NYC · 6 attendees · Mar 6 · Threshold: $150

David Wong

$780

unapproved

✈️

Business class — 4.5h flight under 6h rule High Repeat

AA392 LAX→ORD · Feb 28 · $620 upgrade cost

Sofia Park

$620

overspend

🏨

W Hotel SF — $490/night, policy limit $350 High

2 nights · Mar 8–10 · $280 over policy

Kevin Lee

$280

overspend

Medium — $1,320

🍽️

Meal expenses over per-diem — $340 for 4 days Medium

Chicago conference · Mar 5–8 · Policy: $75/day ($300 total)

Tom Nguyen

$40

over limit

💻

Canva Pro — $600/yr purchased without approval Medium

Annual subscription · Feb 22 · Threshold: $500/yr

Jamie Kim

$600

unapproved

Resolved this week — $1,680 recovered

🏨

Marriott LA — $420/night, policy limit $350 Resolved

$140 chargeback to employee · Resolved Mar 18 by D. Rivera

+$140

recovered

✈️

Business upgrade — 3h domestic flight Resolved

$450 reimbursement denied · Manager notified · Mar 16

+$450

saved

Critical Airfare class

First-class airfare — policy requires economy under 6h

VIO-2247 · Detected Mar 14, 2026

Policy overspend

$2,400

vs. economy class

Employees

Both on same booking

AI Recommendation

Flight duration was 4h 52min — under the 6-hour business class threshold. Economy equivalent: $180/seat. This is the second first-class booking from Jorge Martinez this quarter. Recommend: manager notification + policy refresher training.

Flight DL407 SFO→JFK

Duration 4h 52min (under 6h limit)

Amount paid $2,580 (2 seats)

Policy max $180/seat economy

Department Sales

Prior violations J. Martinez: 2nd this quarter

Source SAP Concur (auto-detected)

Violated policy rule

Airfare class restriction

Economy for all flights under 6 hours. Business class permitted only for flights 6h or longer. No exceptions without VP Finance approval.

Repeat offender — Jorge Martinez

2 first-class violations this quarter totaling $2,720. Manager notification recommended.

Chargeback will be sent to employee's manager for approval.